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Parent Meeting

A parent meeting is typically the first thing you need to do prior to your first practice. The parent meeting allows you to cover your coaching philosophy, set up practice times, gain volunteer support and answer any questions. As well, it is a time for the parents to get to know you and the other parents.

The meeting should be held prior to the first practice and should be a requirement for all parents. Express your goals of the practices and games. Establish agreed upon days and times for practice, and remind them that players should arrive for games about 30 minutes prior to game time for warming up.

It is a good idea to create a short letter or overview you hand out that outlines the things you want to cover. The letter is also an opportunity for you, as a manager and coach, to establish the upcoming season's guidelines and convey them to the parents. Providing these in writing up front should make everyone aware of how the season should progress and leave no surprises about your management style.

Take some time to discuss the letter and answer any concerns. This is an important first step in establishing a good relationship with the parents.

There are two sample letters you can use as-is or as a starting point for creating your own.

Sample 1 is a bulleted list of key points while Sample 2 is more of a letter style. Both convey the management philosophies and what the parents and kids can expect from the year.

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